In order to meet the conditions for the inalterability of your legal documents (cash invoices, customer invoices), imposed by the 2018 anti-fraud law, it is no longer permitted to alter the original documents.
In other words, if your invoice (customer invoice or cash invoice) is created without payment at a given time, then it is this invoice that is valid as the original document that cannot be altered.
No more information can be changed, whether about items, customer information or subsequent payments.
As a result, if you make one or more payments after creating this invoice, these payments will of course be indicated on your Agoserve software, but you will notice that they will not appear on the printout of your invoice, as the invoice is a document that cannot be modified.
Customer invoice -Example:
On 1 January 2018, invoice no. 53 for Mr Dupont is created.
Total incl. VAT: €100
Deposit: €30
Net payable: €70
This invoice is the original, unalterable document. No payment appears on it, with the exception of the deposit paid.
On 5 January 2018, Mr Dupont made a partial cash payment of €50 against this invoice.
I record this payment, so the balance to be allocated is €20.
If I print my invoice again, I see that the payment is not shown. This is because the original document is unalterable.
I can nevertheless see in Agoserve that a payment has been made.
Cash register invoice - Example:
On 1 January 2018, I record sale No. 12 for Mr Durant
Total incl. VAT: €30
Payment: €30
When my sale is validated, a cash register invoice is generated. It acts as an unalterable original document.
Since a payment was made when the original invoice was created, I see that the payment appears on the printout of my till invoice.
In other words :
Total incl. VAT: €30
Payment: €30
Net payable: €0